Board Study Session Minutes - April 2, 2013

April 2, 2013 as corrected 4/7/2013

Roll call of the members by the Secretary indicated all 12 members were present: 
Wendell Black, Harry Cole, Dan Collins, Charles Dubbs, Patricia Fender, Aggie Forsyth, John Mathews, George Sheppard, Patty Thorpe, Gordon Watson, Larry Wilkens and Lyle Wood

Discussion and clarification of various potential assignments was conducted. Also discussed was the filling out of committee members by the chairperson. These potential assignments will be brought forward at the regular meeting April 9 for ratification by the Board.

A cursory review of the clubs and activities list was done with various suggestions for updates. Board members are to bring thoughts on any other updates necessary.

After considerable discussion, a straw poll by Board Members indicated there was lack of support for the change and it will be dropped from further consideration.

After considerable discussion, a straw poll by Board Members indicated there was lack of support for the change and it will be dropped from further consideration. 
 

Lyle Wood briefed the Board on the proposed visit and asked for a show of hands on who would not be attending – Fender and Wilkens. A list of questions from the Auditors, Mathews, Wood, Forsyth, Dubbs and the Office will be provided to the attorneys in advance for their review and response. Car pool from the office gathering at 9:45 AM.

Lyle Wood briefed the handout previously provided re: the offer and discussion ensued. Comments included the need for cell towers until 2041 when our current lease and cash flow ceases and the time value of money in the future. Larry Wilkens offered to do some calculations on time value. John Mathews mentioned the option for the current company to opt out in 2016 and that could affect the Boards decision on the buyout offer. Sheppard mentioned the rapid changes in cell phone technology that could make the use of cell phone towers obsolete in just a few years. This item will be brought to the April 9 Board Meeting for further consideration.

Lyle Wood briefed the Board on:

- potential lowering of premium by Farmers Insurance after Wood pointed out  that the  of number of Dreamland homes occupied by DVCC members are fewer than previously rated by Farmers.

- Discussions with a broker re competing DVCC’s insurance package for liability, property, Directors and Officers and associated coverages + auto and workmans compensation. The Board will be updated as more info is received.

A resolution to include the new officers will be presented to the Board for ratification at the April 9 meeting.