Board Study Session Minutes - April 3, 2012

   Dreamland Villa Community Club
Board of Directors Study Session Meeting Minutes
April 3, 2012

President Westall called the meeting to order at 9:25 AM.  Board members present were: Wendall Black, Jim Cook, Judy Ford, Agnes Forsyth, Doris Gruner, Steve Holleque, Mary Kirk, Frances Skaggs, Patricia Thorpe, Gordon Watson, Jerald Westall, Larry Wilkens, and Gloria Wilson-White.  Lyle Wood was excused.  Also attending:  Charles Dubbs, Administrative Service Manager.

Old Business:
Retrofit Lighting with Rebate – Larry Wilkens reported on the findings of SRP on the need for new lighting in the clubhouses.  It was determined that projects would be put on hold until a later date.   Further discussion will be held at the April meeting.

Nature Walk Clean-Up Day – A schedule will be made to have WAPA trim trees and remove cuttings.  Piles of refuse need to be cleaned up and hauled away.  Some benches need to be refurbished.  Mr. Westall agreed to check into ways to accomplish this.

Assess Priorities of 2011 Strategic Planning Report – Lyle Wood, excused at this time.  Patricia Thorpe reported no strategic planning at this time.  More information is needed for future meetings

Jam Session for 2012-2013 season at Farnsworth – It was reported that the jam sessions could not be held on the afternoon of the 3^rd Friday of the month due to the pancake breakfast.  Another day is being considered.  Tabled till the next board meeting.

Pool Heating Policies – It was agreed that the lap pool heat would be down until fall.  Recommended to meet with Brian Stanfill in temperature settings.  It was also recommended that the Red Cross suggested temperatures be used.

New Business:
Ratification of Bank Resolution – The resolution was approved via Internet, by board members.  It will be ratified at the April board meeting

Change name of Complaint Committee to Compliance Committee – Jim Cook – This was tabled to be brought up for review at the April Board meeting.

Open House for 2012 – 2013 Season – It was suggested that the open house for next year be held at an earlier date, perhaps in January.  Tabled until April meeting.

New Chairs for Ceramics Room – Steve Holleque agreed to check on purchasing new chairs or having the old ones re-upholstered.  This was tabled until a later date.

Form committee to involve New Members – It was agreed there is a need to involve new members in our committees.  It was referred to the Public Relations Committee.  Donna Zurbay volunteered to be the contact person to help the committee heads.

Possible Associated Membership to use our Facilities. - A motion was brought up to issue cards to those who do not live in Dreamland Villa so they may use the facilities.  Mr. Westall will check with the DVCC lawyer to confirm if this is legal according to our By-laws and CC&R's.

Block Watch – According to Charles Dubbs, this is still in progress and will be on-going through the fall.

A motion was made to adjourn by Judy Ford, seconded by Frances Skaggs.

Respectfully submitted,

Mary Kirk, Secretary