March 4

Dreamland Villa Board of Directors
Study Session
March 4, 2014

The meeting was called to order by Patty Thorpe at 9:00 AM

Roll call by Jackie Young, filling in as Secretary:  Board members in attendance: Lane Allen, Harry Cole, Dan Collins, Charles Dubbs, Earl Munday, John Pawloski, Patty Thorpe, Gordon Watson. Absent were Larry Wilkens and Lyle Wood

New items for discussion:

Suggestion Program – Earl Munday:  Earl presented a new suggestion form to the board. This form would be available at Farnsworth Hall, Read Hall and the office. This form would be available to anyone to fill out if they are members or not. Earl would head up a committee to evaluate suggestions and report them to both the board and via an article in the Citizen. The only concerns voiced were regarding including nonmembers. This item to be moved to Board meeting for vote.

2013 Activities Tallies – Earl Munday: Earl has taken all the available sign-in sheets and tallied the participation onto a spread sheet, available in office. Earl has offered to continue to do this on an annual basis so the board can best understand the usage and where to concentrate improvements.  Earl also suggested purging all signup sheets prior to 2011.

Re-surface Shuffleboard court – Lane Allen: Bruce VanVleet has requested a 4th Shuffleboard court be resurfaced and has obtained a bid of $1250.00. Bruce pointed out the Shuffleboard group donated $1000 to the refinishing of two previous courts last year and will donate the proceeds of the upcoming flea market being held at Farnsworth Hall. $160.00 still remains in the Shuffleboard reserve.  Lane Allen states there is currently a freeze on spending and suggests moving this item to the fall for reconsideration.

Pool Covers – Harry Cole: Patty opened this discussion by stating for the record he had previously asked Charles Dubbs to check into laws and regulations regarding pools of our classification and did not request any requests for bids. Harry turned the topic over to Bob Westall who has obtained several bids for custom covers. Bob passed around material samples and photographs. The covers as presented could represent a saving between 60 and 70% on heating and chemical costs. The total cost is $26,000.  Bob stated Harry has the breakdown by pool if they were to be purchased individually.  As previously mentioned there is currently a freeze on spending but this will be considered at a later date.

Cell Tower, Re-visit buy-out, submit offer to Crown Castle – Lane Allen:  Without Lyle Wood being at the meeting it unclear if an additional buyout offer had been made or if a counter offer had been made by DVCC. Lane recommended reviewing contract and determining value of contract and making a counter offer. Lane will report further at Board meeting.

Information on Questionnaire completed at Open House – Lane Allen: Lane reported 29 surveys had been completed at the Open House with results attached.

Pool fencing Project – Harry Cole: Pump house enclosure at Read Hall was recovered/beautified with donations by residents. Work was performed by Red and Bob Westall and Dave Senke. Patty Thorpe will send out a thank-you.

Standing Committees – Patty Thorpe: Patty will be handing out a signup sheet for all board members asking them to please commit to chairing a committee.

Notary – Patty Thorpe: Patty recommends that since we are reducing benefits of residents, that the Board add a benefit in the form of a notary in the office. Lane Allen to research process and cost and report at Board Meeting.

Additional items brought up:

Earl Munday: DVCC 55+ plus signs have been disappearing from the community. He is looking into replacing them. Patty asked that everyone please be aware of the signs in their area and keep an eye on them. Barbara Miller recommended an article for the Citizen. Earl Munday to research and submit the article.

Earl Munday: Earl also reported there are cracks in the Pickle Ball court and the Pickle Ball players will be holding a fund raiser to cover expenses, probably not until fall.

Meeting adjourned.

Minutes submitted by Jackie Young