Board Study Session Minutes - February 4, 2014

Roll Call of Directors by Secretary Lyle Wood revealed the following were present: Lane Allen, Harry Cole, Dan Collins, Charles Dubbs, Earl Munday, John Pawloski, Gordon Watson, Larry Wilkens and Lyle Wood.
Absent: Wendell Black and Patty Thorpe A quorum was declared to be present.

Old Business

Dreamland Bylaws Article XII “Club Membership and Dues - Charles Dubbs
A proposed draft was presented for discussion which addressed the rights of certain renters in Dreamland (both homes and apartments) to be regular members, vote in elections and hold office in the Club. This bylaw will receive some further fine tuning and be presented at the next board meeting for approval.

2. Administrative Policy & Procedure: Club Membership, Initiation and Dues – Charles Dubbs
A proposed draft was presented for discussion. This Administrative Policy will be further fine tuned and presented at the next board meeting for approval.

Administrative Policy and Procedure: Payment Plan – Dues, Club Membership, Initiation Fee and Other Assessments – Charles Dubbs
Same as above

Section 5 (55) years of age or older, no person under age 18 – Allen Lane
This item withdrawn from discussion

Kee Card Replacement System Requirements - Larry Wilkens
Still in work. Some discussion ensued regarding benefits to the members of implementing such a system.

Open House Plans –John Pawloski
A committee meeting is planned for Feb 12 to fi ne tune the plans for the Feb 22 Open House.

DVCC Questionnaire Critique – Lyle Wood
The draft Questionnaire was discussed along with the ways it would be used. The intent is to have it available at the Open House and possibly imbedded in the March Citizen for our residents to fill out and return to the office. Also the possibility of mailing the questionnaire to all residents was suggested if the board would allocate the cost of postage needed. In the upcoming absence of Lyle Wood, Earl Munday agreed to spearhead finalization efforts along with Aggie Forsyth.

Farnsworth Special Event Rental – Jackie Young
Jackie asked the board to revisit the decision made earlier to allow the Farnsworth Hall renter next Thanksgiving to use the kitchen, citing several issues on that subject. It will be brought to a vote next meeting. Also Jackie suggested that the policy re handling Entertainment be revisited so that we use the approach of renting out the hall to the entertainers themselves, except for Polka dances and certain other events where we know we can make money for the hall. The low participation of Dreamland residents in entertainment events was noted which has hampered efforts to attract a big enough crowd to at least break even. This will lessen the efforts required of the Entertainment Chairperson (this position open for the coming season)

New Business

Steve Dinsmore brought up a subject which the board felt was more appropriate for an Executive Session. That Executive Session will be held following the next regular board meeting on Feb 11.

Lyle Wood asked the board at its next meeting to formally deny the request by a church group for rental of Farnsworth Hall on Sunday afternoons and Wednesday evenings due to scheduling conflicts and low rent revenue.

Larry Wilkens indicated he had done some investigating into costs to replace certain windows in Read Hall before the hot weather returns, to save energy costs. More investigating will be done with other window suppliers by Larry and Red Westall.

Adjournment at10:48 A.M.
Submitted by Lyle Wood, Secretary